Group Exchange for Ski Club/Council Leaders
What is the Group Exchange?
The Group Exchange is a contracting trade show which provides ski club/council decision-makers the opportunity to meet one-on-one with ski service suppliers and tour operators from across the country in a pre-scheduled format.
When is the Group Exchange?
The Group Exchange will take place on Thursday, April 10, 2008, from 5:00 PM to 6:00 PM, and Friday, April 11, 2008, from 9:00 AM to 5:30 PM, in Vail, Colorado at the Vail Cascade Resort in the Gore Range Hall.
Who are the Group Exchange suppliers that we could potentially meet?
The suppliers who participate in the Group Exchange are both ski service suppliers and tour operators. The ski service suppliers consist of ski resorts, hotels, lodging properties, ski companies, car rentals, ground transportation providers, ski rental companies, activity operators, property management companies, travel insurance, tourism bureaus and organizations as well as other sellers of mountain vacation products from resorts all over the world.
What is the format of the Group Exchange?
The Group Exchange format consists of ski club/council leaders sitting in booths and suppliers/tour operators rotating from appointment to appointment.
How do the suppliers know that my club/council is participating in the Group Exchange?
When you complete your attendance application, you will be asked to complete a profile. The profile will be posted in an on-line Group Exchange directory, which will be viewed by all Group Exchange participants approximately 30 days prior to the event. The directory will enable participates to review the profiles of all participating ski club/councils and companies for the purpose of making the appointment requests. You will be notified via email when the directory is available. At that time, approximately 30 days prior to the event. The directory will enable participates to review the profiles of all participating ski club/councils and companies for the purpose of making the appointment requests. You will be notified via email when the directory is available. At that time, you will be able to access and log in to the Exchange Appointments section, found on the MTS Web home page, to preview and submit information. The target launch date is March 3, 2008.
How does the appointment process work?
Profile Review and Appointment Selection: Each participating company (both group leaders and suppliers) will submit a list of appointment requests. Using the on-line Group Exchange Directory you will be able to search and review company profiles posted for the purpose of making your appointment request list. You will then submit your list. ALL requests must be submitted prior to March 14, 2008, to be included in the pre-scheduling of appointments.
Scheduling Process: Scheduling will be done electronically. The scheduling criteria are based on the following: 1) ski club requests and 2) supplier/tour operator requests.
Appointment Schedule: Approximately one week prior to the event, you will be able to log on to the Exchange Appointment page to see the list of companies with whom you will be meeting.
Open Scheduling: On Thursday, April 10, 2008, from 5:00 PM to 6:00 PM, an open scheduling session will give you the opportunity to add or change any appointment on your schedule.
Format/timing: Appointments will run on Friday, April 11, 2008, from 9:00 AM to 5:30 PM. Each appointment is eight minutes in length with two minutes in between to switch. The show format will be the ski club/council leaders sitting in the booths and the suppliers will be rotating from appointment to appointment.