Group Exchange for Ski Club and Council Leaders
What is the Group Exchange?
The Group Exchange is a contracting trade show which provides ski club and council decision makers the opportunity to meet one-on-one with ski service suppliers and tour operators or wholesalers from across the country in a pre-scheduled format.
When is the Group Exchange?
Thursday, April 15 and Friday, April 16, 2010.
Open scheduling will be held from 6:00pm - 7:00pm on Thursday, April 15.
Who are the Group Exchange suppliers that we could potentially meet?
The suppliers who participate in the Group Exchange are ski service suppliers and tour operators/wholesalers. The ski service suppliers consist of ski resorts, hotels, lodging properties, ski companies, car rentals, ground transportation providers, ski rental companies, activity operators, property management companies, travel insurance, tourism bureaus, and organizations as well as other sellers of mountain vacation products from resorts all over the world.
What is the format of the Group Exchange?
The Group Exchange format consists of ski club and council leaders sitting in booths and suppliers/tour operators/wholesalers rotating from appointment to appointment.
How do the suppliers know that my club or council is participating in the Group Exchange?
When you complete your registration application, you will be asked to complete a profile. The profile will be posted in an online Group Exchange directory, which will be viewed by all Group Exchange participants (approximately 30 days prior to the event). Participants will be able to review the profiles of ski service suppliers and wholesaler/tour operator companies for the purpose of selecting appointment requests. Launch date: Feburary 22, 2010. At that time, you can login to preview and submit appointment requests.
How does the appointment process work?
Profile review and appointment selection: Each participating company will submit a list of appointment requests. Using the online Group Exchange Directory you will be able to search and review company profiles posted for the purpose of selecting appointment requests. You will then submit your list. ALL requests must be submitted prior to date March 12, 2010 to be included in the pre-scheduling of appointments.
Scheduling Process: Scheduling will be done electronically. The scheduling will be done based on the following: 1) ski club requests and 2) supplier/tour operator requests.
Appointment Schedule: Approximately one week prior to the event, you will be able to login to the Profiles & Appointments section to see the list of companies with whom you will be meeting.
Open scheduling: Thursday, April 15, 2010. An open scheduling session will give you the opportunity to add or change any appointment on your schedule.
What is open scheduling and how does it work?
Open scheduling refers to the block of time before the Trade Exchange in which attendees are given the opportunity to add appointments to their existing schedules. Essentially, Open Scheduling is a way for both buyers and suppliers to seek out companies they want to meet with but currently do not have appointments with. In addition, attendees can also reschedule or remove any existing appointments on their schedules.
During Open Scheduling, a 2-way appointment scheduling is implemented. The first half consists of the buyers going from booth to booth seeking supplier companies they want to meet with. The same thing occurs during the latter half but with roles reversed, i.e., the buyers are situated while suppliers go from booth to booth.